Quality Assurance Financial Analyst Job at Health & Human Services Comm – 3.3 Austin, TX

Quality Assurance Specialist III: Under the direction of the Quality Management Branch (QMB) Manager, performs highly advanced consultative services and technical assistance work requiring knowledge in the financial management and fiscal components of the Special Supplemental Nutrition Program of Women, Infants, and Children (WIC). Work involves providing quality assurance monitoring of accounting records, financial statements, management practices, internal controls, consulting and technical services to agency program staff and government and private entities administering the WIC program to ensure compliance with federal and state regulations, as well as State WIC policies, regulations and contract provisions. Provides quality assurance monitoring of service delivery, client records, facility review, internal controls, consulting and technical services to Local Agency staff. Provides referrals to applicable State program staff. Complies with applicable regulations, policies, standards, and guidelines of the U.S. Department of Agriculture, Food and Nutrition Services. Works under general direction with extensive latitude for the use of initiative and independent judgment. This position will be cross-trained for clinical monitoring and requires overnight travel.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with Agency leave policy. Adheres to Agency Work Rules. Performs other duties as assigned. Prepares, plans and coordinates necessary documents for travel and submits travel timely.

(35%) Assist with the planning of Quality Assurance desk and on-site reviews of Local Agencies financial and clinical management for compliance with contract, federal regulations and state policies and procedures. Researches and collects data about the Local Agencies to prepare for reviews. Conducts desk and on-site reviews of contracted agencies financial systems for appropriate documentation and compliance, including examination of Local Agencies food delivery inventory system, such as food instruments, breast pumps and formula. Will travel overnight across the state to conduct the on-site reviews.

(30%) Evaluates Local Agency operations. Prepares written reports of compliance and noncompliance through gathering evidence and observation. Provides technical assistance to help with deficiencies and improve services to WIC participants. Develops, evaluates and revises monitoring forms based on federal and state regulation. Tracks repeat findings to assess Local Agency performance and identify trends related to noncompliance. The Quality Assurance Financial Analyst conducts follow-ups on recommendations from WIC Program Management as requested. May assist with clinical monitoring as needed to support the QMB team.

(20%) Participates in programmatic cross-functional meetings to coordinate oversight and improvement of the fiscal monitoring process. Ensures Local Agency compliance with state and federal laws and regulations including Uniform Grant Management Standards and provides consultation to State and Local Agency Management to identify and provide input on long-range planning and program improvement. Determines program fiscal and accountability issues and offers resolution consultation. Advises WIC State Agency Program Management on issues and makes recommendations for required actions, including program termination. Provides training and/or mentors quality assistance financial analyst as assigned. Gathers input from stakeholders and makes recommendations as necessary to State Agency.

(10%) May assist in planning, developing, promoting, conducting and evaluating quality assurance and quality improvement presentations for Local and State Agency staff. May assist in designing and preparing curricula and course outlines as well as evaluative techniques and provides technical assistance and training.

(5%) Performs other duties as assigned which may include actively participating and/or serving in a supporting role during a disaster response and/or recovery effort and assisting in work to maintain continuity of operations (COOP) of the agency during a disaster response and/or recovery effort.

Knowledge Skills Abilities:
Knowledge of quality management principles and quality improvement methodologies

Knowledge of accounting methods and systems, business practices, audit procedures, legal contracts, business law and audit statutes and instructions

Knowledge of grant and contract administration, OMB circulars and federal and state regulations

Knowledge of all facets of General Ledger maintenance

Knowledge of manual and computerized accounting systems

Skill in exercising discretion and using sound independent judgment

Skill in interpreting and applying federal regulations, guidelines, state policies and procedures

Skill in the use of Microsoft Outlook, SharePoint and Microsoft Office Suite

Skill in managing projects and adhering to project timelines

Skill in providing effective training/instruction and assessing the effectiveness of training

Skill in writing and editing formal reports and/or correspondence

Skill in critical thinking, financial analysis and auditing

Strong leadership, conflict resolution and interpersonal skills

Ability to oversee team activities and lead projects as assigned

Ability to organize, plan and assign the work of others

Ability to establish and maintain effective working relationships and work in a collaborative team environment

Ability to analyze complex information and develop plans to address identified issues

Ability to communicate effectively, both orally and in writing

Ability to understand and manage group dynamics

Ability to perform numerical analysis

Ability to analyze, evaluate and summarize financial or management operations for accuracy and conformance to procedures, rules and regulations

Ability to read, analyze and interpret information contained in a General Ledger and to trace entries recorded in a General Ledger to appropriate journals and source documents

Ability to properly collect, analyze, and perform appropriate review tests and assemble financial review work papers

Ability to communicate findings and recommendations effectively

Ability to create and maintain a positive and efficient work environment.

Registration or Licensure Requirements:
Initial Selection Criteria:
Bachelor’s degree (preferred degree in accounting, finance or business administration or related field) or four years’ work experience in accounting, finance, or auditing in lieu of degree. Two years of quality assurance or monitoring experience required.

Additional Information:
MOS Code:
89A, LS, 020, 3402, 6F0X1

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form – Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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About the Company

Company: Health & Human Services Comm – 3.3

Company Location:  Austin, TX

Estimated Salary:

About Health & Human Services Comm - 3.3